Contact UsContact Us

Finding Videos Viewed Outside of YouTube

This guide is for school leadership and wellbeing staff.

How do you support students who are watching too many videos or choosing poor video topics? By searching categories associated with video content, you can uncover niche and local hosts of videos.

The steps below typically uncover two types of videos - recorded and live streaming. Recorded videos are similar to the content viewed on YouTube and you can often view the original video by going to the web address. In contrast, streaming media are usually live broadcasts and a replay of the original video may not be available after the event.

School Manager displays a total of the data downloaded in a single visit to a web page. If you think the web page contained video content, you can approximate how many minutes a user may have watched a video by dividing the download size in School Manager.

  • Social media websites often embed small videos using about 1.5 MB of data per minute
  • Entertainment sites typically use a minimum of 4 MB of data per minute
  • Subscription streaming services, like Netflix, may send 10 MB of data per minute

When you investigate websites with large downloads, look for keywords in the website path like the words “watch”, “video”, “tv”, and “live”. If you open a website hosting live streaming video, research the web pages containing schedules and look at the promotions to identify the video topics.

Investigating Where a User is Accessing Videos

Use these steps to review websites in categories most likely to contain embedded videos or broadcast live streaming.

  1. Go to Statistics > Users and select the user’s name.
  2. In the User’s Dashboard, go to Top Traffic Types and select View All. The Apps and Websites report will open up filtered for your selected User.
  3. Uncheck Noise to hide videos embedded in advertisements.
  4. Click the column titled Total Transfer to sort by size. Click again until the largest number is on top of the list. Usually, the largest transfer is in megabytes (MB).


Gigabyte (GB) is the largest, followed by megabyte (MB), then kilobyte (KB), and byte (B) is the smallest.

  1. Go to the Search box and type one of the following categories:
    • Entertainment
    • News
    • Social Media
  2. Find the Application or Website names for rows with Download greater than 4 MB.
  3. Investigate the content by clicking on the Application or Website name to see what dates and how much content was accessed.
    1. Find the rows with Download subtotals greater than 4MB and click on the Date. The user’s Timeline will open, filtered for the app or website you are investigating.
    2. (Optional) Copy the web address. Open a new browser window and paste the web address. Review the pages, promotions, and browse the menus.
  4. (Optional) Select EXPORT and save the CSV (Comma Separated Values) file as a record to use in discussions with the student.
  5. (Recommended) Go back to the User’s Dashboard and repeat steps 5 through 8 to search for another category associated with video content.

Supporting Students with Better Video Viewing

You can use the Apps and Websites results to discuss strategies for managing video viewing activities. As needed, talk to your IT support about adding a Content Filtering block rule for the inappropriate websites being frequently accessed. Your IT support can also enable Safe Search to omit explicit content from Google, Bing, and YouTube search results.