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Creating Classwize Teachers and Substitute Teachers

This article is for IT support and classroom admins.

You can create Teachers and Substitute Teachers in School Manager as a Configuration Administrator or a Global Administrator. 


For schools with a large number of active classes, the Substitute Teacher role is not recommended for large schools/school districts with more than 100 active classes. Contact Linewize Support for more information.

Teacher Role Permissions

Only members of a Teacher group can log into Classwize. To allow a Substitute Teacher to log in to Classwize, they must be a member of both Teacher and Substitute Teacher groups. A Substitute Teacher is called in to take over the class if the Teacher is unavailable.

Users with the Teacher role can, depending on your configuration:

Classwize features need to be enabled in your school’s Classwize Configuration page. See Enabling Classwize Features.  

Creating Teachers in School Manager

All users have the same privileges in School Manager and Classwize until you assign certain roles and privileges that are relevant to their groups. For example, Teachers will have the same access as students until you add them to a Teacher group.  

Follow these steps for creating Teachers in School Manager.

Step 1: Create a group for Teachers 

Unless you identify a user as a Teacher in School Manager, they will not be able to access Classwize and its tools and features intended for their role. 

You first need to create groups for your Teachers and Substitute Teachers through either of the following methods:


Manually create a local group within School Manager by going to CONFIGURATION > USERS AND GROUPS > GROUPS. 

See Adding and Managing Groups for instructions on creating local groups in School Manager. 


Create a synced group from your School Information System (SIS) or third-party authentication service (for example, Google Integrations, LDAP, Active Directory) and then synchronize your data in School Manager. 

Go to Authentication for instructions on setting up and synchronizing your school's relevant authentication service.

You can configure as many Teacher groups as necessary. 

Step 2: Add users to the Teacher group

Adding users to local Teacher groups

  1. Go to CONFIGURATION > USERS AND GROUPS > USERS and locate the user you want to add to the Teacher group.

  2. Open the user’s page by selecting either the user’s account name (usually their email address) or the EDIT icon (pencil) on the Operations column. 

  3. Scroll down to Membership

  4. Select the new Teacher group from the Groups dropdown.

  5. Select SAVE.

You can add a user to multiple local groups. For example, Teacher A can be a member of both Teacher and Administration groups. You can also add synced users to local groups. They will remain in the local group when you sync your data in School Manager.

Adding users to synced groups

Add users to the Teacher groups you created in your school’s authentication platform, and then synchronize them in School Manager. 

Step 3: Configure Teacher groups in Classwize

  1. In School Manager, go to CONFIGURATION > CLASSWIZE.

  2. Under Teacher Requirements, type or select the name of the Teacher group in the Groups dropdown.  

  3. Scroll to the bottom of the page and select SAVE.

  • You can add multiple Teacher groups before saving your new Classwize configuration.
  • You can assign both synced and local groups as Teachers in your Classwize Configuration.
  • To remove a group, select the X icon next to the group’s name.

Creating Substitute Teachers

A Teacher you want to be a substitute must be a member of both Teacher and Substitute Teacher groups. They will not be able to log into Classwize if they are only a member of the Substitute Teacher group.

To add Substitute Teachers:

  1. Follow the steps for configuring groups for Teachers.

  2. Follow the steps for assigning users to the new group.

  3. Follow the steps for configuring teacher groups in Classwize.

  4. Add the new Substitute Teacher group in your Classwize configuration:


  6. Scroll down to Teacher Requirements > Substitute Teachers, enter or select the name of the Substitute Teacher group on the Substitute Teachers dropdown.

  7. Select SAVE.

  • A Substitute Teacher must also be a member of a regular Teacher group to be able to sign into Classwize.
  • You can add multiple Substitute Teacher groups before saving your new Classwize configuration.
  • You can assign both synced and local groups as Substitute Teachers in your Classwize Configuration page.
  • To remove a group, select the X icon (delete) next to the group’s name.