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Classwize Configuration Overview

Logging into Classwize from School Manager

This article is for IT support and classroom administrators.

As a Configuration Administrator or an Owner/Global Administrator, you can log in to Classwize from School Manager as a Teacher to troubleshoot issues or configure class settings and Class Tools

How the Login as Teacher feature works

The LOGIN AS TEACHER feature is a troubleshooting tool that lets you:

  • Log in to Classwize as a specific Teacher
  • Troubleshoot issues related to the Teacher’s access to classes and their settings
  • Start, run, and end classes while logged in as the Teacher
  • Create local classes in Classwize (if enabled) 
  • Generate student reports as the Teacher (if enabled)
  • Access all other Classwize features and tools that are available to the Teacher, except Chat 
Classwize Chat 

Login As Teacher currently does not allow the IT administrators to use Classwize Chat.

Logging in as a Teacher

  1. In School Manager, go to CONFIGURATION > CLASSWIZE.

  2. Select LOGIN AS TEACHER.

  3. Locate and select the Teacher from the Sign in as Teacher drop-down.

  4. Select SIGN IN.
    Classwize will open in a new tab or window showing the Teacher’s My classes dashboard. 


Classwize sign-in URL

This is the unique login URL for your school or district’s Classwize instance, seen as an example below. Provide your Classwize URL to Teachers to allow them to log into Classwize. 


Sign in Options

This article is for IT support.

Configuration Administrators and Global Administrators can use School Manager to let users automatically sign into Classwize.

Sign In Options

Disable Automatic Sign in

Warning

We recommend that you do not disable automatic sign in without speaking to Linewize Support about your requirements first. 

Disabling automatic sign in will stop teachers with the Connect for Chrome - Education extension from being automatically signing into Classwize when the extension detects the computer is connected to a network managed by School Manager.

Allow ClassLink Sign in

If your school uses ClassLink, you can follow our guide to let Teachers sign into Classwize using their ClassLink credentials.


Creating Teachers and Substitute Teachers

This article is for IT support and classroom admins.

You can create Teachers and Substitute Teachers in School Manager as a Configuration Administrator or a Global Administrator. 

Note

For schools with a large number of active classes, the Substitute Teacher role is not recommended for large schools/school districts with more than 100 active classes. Contact Linewize Support for more information.

Teacher Role Permissions

Only members of a Teacher group can log into Classwize. To allow a Substitute Teacher to log in to Classwize, they must be a member of both Teacher and Substitute Teacher groups. A Substitute Teacher is called in to take over the class if the Teacher is unavailable.

Users with the Teacher role can, depending on your configuration:

Classwize features need to be enabled in your school’s Classwize Configuration page. See Enabling Classwize Features.  

Creating Teachers in School Manager

All users have the same privileges in School Manager and Classwize until you assign certain roles and privileges that are relevant to their groups. For example, Teachers will have the same access as students until you add them to a Teacher group.  

Follow these steps for creating Teachers in School Manager.

Step 1: Create a group for Teachers 

Unless you identify a user as a Teacher in School Manager, they will not be able to access Classwize and its tools and features intended for their role. 

You first need to create groups for your Teachers and Substitute Teachers through either of the following methods:

Local

Manually create a local group within School Manager by going to CONFIGURATION > USERS AND GROUPS > GROUPS. 

See Adding and Managing Groups for instructions on creating local groups in School Manager. 

Synced

Create a synced group from your School Information System (SIS) or third-party authentication service (for example, Google Integrations, LDAP, Active Directory) and then synchronize your data in School Manager. 

Go to Authentication for instructions on setting up and synchronizing your school's relevant authentication service.

You can configure as many Teacher groups as necessary. 

Step 2: Add users to the Teacher group

Adding users to local Teacher groups

  1. Go to CONFIGURATION > USERS AND GROUPS > USERS and locate the user you want to add to the Teacher group.

  2. Open the user’s page by selecting either the user’s account name (usually their email address) or the EDIT icon (pencil) on the Operations column. 

  3. Scroll down to Membership

  4. Select the new Teacher group from the Groups dropdown.

  5. Select SAVE.

You can add a user to multiple local groups. For example, Teacher A can be a member of both Teacher and Administration groups. You can also add synced users to local groups. They will remain in the local group when you sync your data in School Manager.

Adding users to synced groups

Add users to the Teacher groups you created in your school’s authentication platform, and then synchronize them in School Manager. 

Step 3: Configure Teacher groups in Classwize

  1. In School Manager, go to CONFIGURATION > CLASSWIZE.

  2. Under Teacher Requirements, type or select the name of the Teacher group in the Groups dropdown.  

  3. Scroll to the bottom of the page and select SAVE.

Tips:
  • You can add multiple Teacher groups before saving your new Classwize configuration.
  • You can assign both synced and local groups as Teachers in your Classwize Configuration.
  • To remove a group, select the X icon next to the group’s name.

Creating Substitute Teachers

A Teacher you want to be a substitute must be a member of both Teacher and Substitute Teacher groups. They will not be able to log into Classwize if they are only a member of the Substitute Teacher group.

To add Substitute Teachers:

  1. Follow the steps for configuring groups for Teachers.

  2. Follow the steps for assigning users to the new group.

  3. Follow the steps for configuring teacher groups in Classwize.

  4. Add the new Substitute Teacher group in your Classwize configuration:

  5. Go to CONFIGURATION > CLASSWIZE

  6. Scroll down to Teacher Requirements > Substitute Teachers, enter or select the name of the Substitute Teacher group on the Substitute Teachers dropdown.

  7. Select SAVE.

Tips:
  • A Substitute Teacher must also be a member of a regular Teacher group to be able to sign into Classwize.
  • You can add multiple Substitute Teacher groups before saving your new Classwize configuration.
  • You can assign both synced and local groups as Substitute Teachers in your Classwize Configuration page.
  • To remove a group, select the X icon (delete) next to the group’s name.


Limiting Teachers' Available Classrooms

This article is for IT support and classroom administrators.

Configuration Administrators and Global Administrators can restrict the classes teachers can see within Classwize by using Group, Class and Provider filters.

Membership & Ownership - Filter by Group

Warning

Checking both the Membership and Ownership boxes is not recommended as it can impact the number of classes shown on their dashboard.

Determine which classes Teachers can see in Classwize by configuring the Membership and Ownership checkboxes. 

  • Go to Configuration > Classwize 
  • Under the Teacher Requirements section, configure one of the following:
MembershipOwnershipOutcome
Not CheckedNot CheckedTeachers see all classrooms. Not recommended for schools with more than 100 active classes to prevent performance issues.
CheckedNot CheckedTeachers see both the classes they own and the classes they are members of.
Not CheckedCheckedTeachers only see classes they own.

Class Filter - Filter by Regex

  • Go to CONFIGURATION > CLASSWIZE. 
  • On the Classrooms section, use the Class Filters field to limit the classes teachers can see based on a Regular Expression (Regex). For example, you can enter 2021 to just see those classes. 

Important 

  • Use Class Filters when you want to prevent teachers from seeing previous years' classes and want to use the same prefix for the new classes.
  • Regex filter will only apply to LDAP Groups, Google Groups, and Azure Groups.

Note

For Class Filters to function correctly, please use lower case. 

Select Providers - Filter by Information Source

You can use the Class Filter to limit teachers to seeing only their classes managed by Google Classes or Classlink.

  1. Go to Configuration > Classwize.
  2. Scroll down to Classrooms > Class Filter.
  3. Use the Select Providers dropdown to limit which classes a teacher can access.


Note

Locally or manually created classes and groups are always shown. Also, the Providers filter doesn't apply to imported classrooms (CSV), as they are regarded as a Local classroom.


Limiting Which Users Appear in Classwize

This article is intended for Configuration Administrators and Global Administrators, and applies to the following users:

  • Non-teaching staff and Reporting/Pastoral Care users who are authorized to sign in  to Classwize to monitor students’ online activities
  • Students who have been opted out of Classwize by their guardians

Restricted and Exception groups allow you to configure which users cannot have student tiles in Classwize or be manually added to local classes. These groups also prevent you from accidentally adding school staff as students in Classwize, or students who have been opted out by their guardians. 

Group Membership
Add to Classrooms
via Sync
Add to Local
Classrooms
Student Tile Shows
in Classwize

 None

Yes

Yes

 Yes

 Restricted Only

Yes

No

Yes

 Exceptions Only

Yes

Yes

No

 Restriction and Exceptions

Yes

No

No

 

Note: Classwize Rules and Class Tools like Pause and Reward work normally for students in Restricted or Exception groups even if their student tiles don’t show on the Class View.

Restricted Groups

Members of Restricted Groups cannot be manually added to classes in Classwize using the Class Settings or the Modify Students feature. However, if they are assigned to classrooms in School Manager, their student tiles will appear in their pre-assigned classrooms.

Configuring a Restricted Group

You can configure Restricted groups by creating them locally in School Manager or by syncing them from your school’s information or authentication system. 

  1. Go to CONFIGURATION > USERS AND GROUPS > GROUPS to create a group for your restricted users. See Adding a Group for instructions.

  2. Add local users in School Manager or sync your school’s data in School Manager. See Authentication for instructions on syncing users from a third-party service.

  3. Assign the user to the Restricted group. 

  • To assign a local user:
  1. Select their username in CONFIGURATION > USERS AND GROUPS > USERS.
  2. Under Membership, select the Restricted group from the dropdown.
  3. Save your changes.
  • To assign a synced user:
  1. Go to your authentication service to configure their group membership.
  2. Go to CONFIGURATION > AUTHENTICATION and select your school’s authentication service.
  3. Select the Run Sync or Sync link for your service.
    The location of the Sync links may differ for each Authentication configuration page.
  1. Go to CONFIGURATION > CLASSWIZE.

  2. Under Teacher Requirements, select your new group from the Restricted dropdown.

  3. Select SAVE to save your changes.

Exceptions Groups

Members of Exception Groups can be added to Classwize Classrooms by syncing or to Local classrooms via the Class Settings or Modify Students in Class features, but their student tiles will not appear in Classwize. 

Students who were opted out of Classwize

Assign them to  Exception Group and Restricted Group to ensure their student tiles do not appear in Classwize.

Adding a new Exception Group

  1. Go to CONFIGURATION> USERS AND GROUPS > GROUPS to create a local group for your Exception users. See Adding a Group for instructions.

  2. Go to CONFIGURATION > CLASSWIZE.

  3. Under Classrooms, select your new group from the Exceptions dropdown.
    You can add more groups to the Exceptions.

  4. Save your changes.

Giving Reporting/Pastoral Care Users Monitor-Only Access to Classwize 

Users with the Reporting/Pastoral Care role can only access Statistics and Cyber Safety Reports within School Manager. However,  suppose you want them to be able to sign in  to Classwize to observe their students’ online activities during active classes. In that case, you can create a Monitor-Only group for them and then add their group in Configuration > Classwize > Teacher Requirements > Monitoring Users

See: Enabling Monitor Only Mode Classes in School Manager


Setting up Monitoring Only Classrooms

This article is intended for IT support and classroom administrators.

Monitor-Only Mode Classes (Monitoring Classes) are a special type of local classroom that can be used to monitor students’ online activity without interacting with them. Monitor-Only Mode allows schools to give selected Teachers and staff members, like school counsellors, view-only access to student screens as they participate in classes throughout the day.

Monitoring Classes differ from other classes in some important ways:

  • Monitoring Classes are active and show student activity across the entire school day, even if the students aren't in other classes.

  • All class tools are disabled, except Modifying Students.

  • Creating or modifying Classwize Rules is disabled.

  • Monitoring Classes can have a maximum of 50 students.

  • Teachers can create as many Monitor-Only classrooms as they can, but we suggest keeping it to a manageable number. 

  • There is no limit to the number of teachers that can be added to a Monitoring Class, but when too many teachers view a class at the same time it may result in performance degradation.

  • A teacher can start only one monitoring class at a time. They will get an alert when they start a new monitoring session while another is active.

Enabling Monitor-Only Mode Classes 

To enable Monitor-Only Mode classes, you need to:

  1. Create or sync users.

  2. Create or sync a Monitor-Only group.

  3. Enable the Monitor-Only Mode feature and add the Monitor-Only group.

Creating Users in School Manager

Go to Adding and Editing Users in School Manager for instructions on creating local and synced users in School Manager.

Creating a Monitor-Only Mode Group

Go to Adding and Managing Groups for instructions on creating groups in School Manager.

If your school uses an authentication service

If your school uses an authentication service, like LDAP, Google Integrations or Azure AD, or School Information Service, like Wonde or OneRoster, create your Monitor-Only group in the service and then sync your data in School Manager. 

Go to our Authentication page for instructions on configuring your service and sync your school’s data in School Manager.

Enabling Classwize Features and Adding your Groups

Teachers and other users cannot create Monitoring Classes unless their groups are added to the Monitoring Users list.

  1. Go to CONFIGURATION > CLASSWIZE.

  2. Under the Classrooms section, enable the Allow Creation checkbox.

  1. Under the Features section, enable Modify Students in Class by selecting it from the Features drop-down.

enable modify students in class

  1. Under the Teacher Requirements section, add your Monitor-Only Mode group from the Monitoring Users drop-down.

  2. (Optional) You can add other Teacher groups to your Monitoring Classes.

  1. Save your changes.

Creating a New Monitoring Class in Classwize

You can login as a Teacher in Classwize and create a Monitoring Mode class. You can invite Monitor-Only users and Teachers with full Classwize access to your Monitoring Class.

See Creating Monitor Only Mode Classrooms in Classwize for more information.


Enabling Classwize Features

This topic is intended for IT Administrators.

Classwize has a number of powerful features designed to make it easier for teachers to manage their classes. Configuration Administrators and Global Administrators can configure these features in School Manager's CONFIGURATION > CLASSWIZE interface to make them available to teachers in Classwize.   

Syncing with Google Classrooms

Classwize-class-syncEnabling  Allow teacher to sync Google Classrooms adds the SYNC button to the My Classes page in Classwize and lets teachers sync their Classwize classes with their Google Classrooms.  Enabling this feature does not affect the global syncs scheduled on School Manager.

Enabling manual sync with Google Classrooms:

allow teachers to sync Google Classroom

  1. In School Manager, navigate to CONFIGURATION >  CLASSWIZE

  2. On the Teacher Requirements section, select the Allow teacher to sync Google Classrooms check box

  3. Scroll to the bottom of the page and select SAVE.

Allow Creation - Let Teachers Create Classes

Classwize +Add ClassEnabling Allow Creation adds the +ADD CLASS button to Classwize. This feature allows teachers to create Local classes (classes that only exist in Classwize). 

Local classes are created and directly managed by the Teacher. Local classes will not sync with Wonde, Google Classroom, Azure, or your school's system.

Enabling Allow Creation

  1. In School Manager, navigate to CONFIGURATION >  CLASSWIZE.

  2. Under the Classrooms section, select the Allow Creation check box.

  3. Under the Features section, select Modify Students in Class.

  4. Scroll to the bottom of the page and select SAVE.

You must also enable the Modify Students in Class for this feature to work correctly.  Students in Restricted Groups cannot be added by teachers to any local classes even when the Modify Students in Class feature is enabled.

Allowed Time Periods

Allowed Time Periods are used to set the time periods for running local classes. This can prevent teachers from creating local classes that run outside of school hours. Time Periods are also required to configure access to the Student Journey Report in Classwize.

Adding an Allowed Time Period

  1. Create a time period object in CONFIGURATION > OBJECTS > TIME PERIODS.
  2. Navigate to CONFIGURATION > CLASSWIZE.
  3. Select the desired Time Periods from the Allowed Time Periods dropdown list.
  4. Scroll to the bottom of the page and select SAVE.

Reporting

Reporting lets selected teachers create Student Journey Reports in Classwize. When Reporting is configured for Classwize in School Manager, the BROWSER HISTORY > Student Journey menu appears for them. It takes a few steps to enable Reporting. You can find out more in our guide to  setting up teachers' access to Classwize Student Journey Report

Features (Class Tools)

Use the Features option to enable or disable which Class Tools teachers can access in Classwize to manage their classes. When you enable a feature, it appears on the Classwize Class toolbar.

Option

Function When Enabled

Availability (Student Device)

Considerations

Bypass Code


Allows the teacher to generate a code to allow the user to bypass the filter.


Full: Chrome, Windows, Mac


  • The code generated can be used by anyone who has it to access any signature that is not Locked Blocked.

  • You can see a list of current and expired bypass codes by going to FILTERING > BYPASS CODES in School Manager.

  • Access to Bypass Code configuration is available only to Global and Filtering administrators. Please refer to Permissions in School Manager.


Class Announcement (one-way) 

Teachers can send a simple text announcement to all students in the class.

Full: Chrome, Windows, Mac

  • We recommended enabling the Message Student (one-way) feature when allowing Class Announcement (one-way). 

  • The Teacher's message will appear directly in the Chrome browser, and as a system pop-up in Windows and Mac when turned on.

Chat (two-way)

Allows the teacher to send and receive messages with students. 

Chrome Only

  • Chat is a two-way messaging between the teacher and the student only.

  • Contact  Linewize Support United States (844) 723-3932 | Australia 1300 687 052 | New Zealand 0800 445 206 to enable or disable this feature for your school.

Class Schedule

Allows the teacher to schedule classes.

Full: Chrome
Partial: Windows, Mac

  • Scheduled classes start and end automatically, and all filtering rules for that class will be activated while the scheduled class is in session. 

  • Scheduling a session means that it will automatically start and stop on the same day, at the same time, until the user changes the schedule. 

  • Users cannot manually end a scheduled class once it has started.  

  • Refer to Scheduling Classes.

Close tab 

Allows the teacher to close a student’s open tab.

Chrome only

  • The student is notified when the teacher closes the tab.

  • Currently, this feature only works for Chromebooks with the Connect for Chrome - Education client or Chrome browsers with the Connect for Chrome - Education extension installed.        

Focus

Stops students from accessing the internet except for Focus sites or apps set by the teacher.

The teacher may choose to force the Focus resources to open in new browser windows or tabs.

Full: Chrome

Partial: Windows, Mac

  • Any already opened web pages will stay open, but the student won’t be able to open new sites or follow links unless the site is a Focused Site.

  • Streaming media on already open pages may continue to stream for up to 30 seconds. 

  • For Chromebook users, the teacher can also force-close all other tabs, stop new tabs from opening, and stop students from browsing away from a Focused Site.

  • Focus sites may not display or work correctly if the site relies on a Locked Blocked signature.
    For example, if YouTube is Locked Blocked, Khan Academy will not show YouTube videos, even if the teacher has Focused the class on Khan Academy.

  • Refer to Introduction to Class Tools for more information.

Message student

Teachers can send simple text messages to a student in the class.

Full: Chrome 

Partial: Windows, Mac


  • The teacher's message appears directly in the student's browser in Chrome, and as a system pop-up in Windows and Mac when enabled.

  • We recommend that you also enable the Class Announcement (one-way) feature when turning on Message Student.

Modify Students in Class

Lets teachers add or remove students to reflect who is present in their class. 

Full: Chrome, Windows, Mac

  • Enabling this tool allows Teachers to create their own Local classrooms.

  • The Teachers’ changes will be temporary if the classroom is synced from another service, such as Google Classroom or Wonde. The changes will be removed the next time Classwize syncs with the other service.

  • Teachers may inadvertently undo modifications to their Google Classrooms if both Modify Students in Class and Allow teachers to sync with Google Classrooms are turned on. 

  • See Managing Students in a Class for more information.

Open Site

Opens a site in a new browser window or tab for students in the class.

Full: Chrome, Windows, Mac

  • Students can close the tab or browse away from the tab after it's been opened.

Pause Internet

Allows the teacher to temporarily stop one or more students from accessing the internet entirely.

Full: Chrome, Windows, Mac

  • There may be a delay between the teacher applying Pause and the Pause taking effect, usually with streaming media.

  • On Chromebooks, this feature also closes all tabs.

Reward

Temporarily unblocks an otherwise blocked signature.

Full: Chrome, Windows, Mac

  • Reward can't unblock any signature set to Locked Blocked in FILTERING > CONTENT FILTERING.

  • Like Focus, Reward sites may not display or work correctly if they rely on a Locked Blocked signature.

Rules

Lets teachers create rules to temporarily override rules set in School Manager's FILTERING > CONTENT FILTERING.  

Full: Chrome, Windows, Mac

  • Allows the teacher to use Rules to override your school's Content Filter, block sites that have been allowed, and allow sites that have been blocked.

  • Teacher Rules will never override Locked rules set in School Manager’s FILTERING > CONTENT FILTERING.



Support Chatbot

To learn more about the Support Chatbot feature, please contact Linewize Support.

In-School Support Details for Teachers

Add your IT contact details to be displayed when a Teacher selects the Support button in Classwize:

Classwize school support

The teacher will see the support details in Classwize when clicking the Support button:

classwize in-school support details


Enabling Classwize Block Rules Only Mode

Block Rules Only Mode (BROM) is a Classwize configuration intended for schools using a filtering solution other than School Manager.  BROM stops teachers from creating “Allow” rules in Classwize by hiding the “Allowed” option from the Add new rule dialog. When teachers create new class rules, “Blocked” will be the only available option. 


When you enable Block Rules Only, the Bypass Code and Reward features will be unavailable. This is because Bypass Codes and Rewards will not work without Allow rules.

Enabling Block Rules Only

  1. In School Manager, go to CONFIGURATION > CLASSWIZE.
  2. Scroll down to the Advanced Configuration section and select Create Blocking Rules Only.  
  3. Select SAVE.

Enable Block Rules Only